预订和费用

SMU的政策

休斯-特里格学生中心 (HTSC) clients and guests must adhere to all SMU的政策. While not every situation is covered in this document, SMU的政策 that may be of interest include:

 

收费及费率分类

SMU student organizations may reserve spaces in 休斯-特里格学生中心 free of charge. For exceptions to this policy please see Loss of Privileges and Fees below. SMU Student Organizations are chartered or temporarily chartered student organizations, 兄弟会和姐妹会的分会, and campus ministry organizations recognized by the Office of the Chaplain and Religious Life.

Student Organizations seeking a temporary charter are limited to no more than six (6) reservations. Reservations must consist of executive board meetings and interest meetings only. 全体会议将不获批准. Organization must have submitted a Student Org Temporary Charter Application prior to submitting reservation requests.

SMU Student Organizations may reserve space through 稳定的 at bjyiluji.com/stable.

预订费用

There is no charge to utilize HTSC event spaces and resources for SMU Student Organizations. 除此之外， 无论是否隶属新大，包括但不限于:

  • An SMU member using their reservation privilege to reserve a space for which a non-SMU entity is the primary host, 观众, 或者参赛者. 请看下面的例子:
    • 面向公众的活动.
      • An HTSC Facility Use Agreement (Contract) is required for all SMU Student Organization events that are open to the general public. 包括但不限于:筹款活动, 国家/区域会议活动, 节日和庆典, 等.
    • 品牌大使活动/广告.
    • 企业招聘/广告.
    • 个人的聚会.
    • 国家/地区组织活动.
    • 这符合更广泛的 新大事件政策.
    • An event does not directly serving current SMU students, 教师, 或员工, such as hosting a meeting or conference for your professional network.
  • Attendees are charged for admission, refreshments, or any part of their participation.

查看适用的费率和费用

事件支持请求

Reservations requiring support services must complete an Indoor Event Support Request in 稳定的 至少在您的活动前五(5)个工作日. Support services requiring an Indoor Event Support Request include but are not limited to room setups, AV服务, 等. Requests made with less than five (5) days’ notice will incur 费用.

失去特权和其他费用

Student organizations will be subject to 费用 for the following including but not limited to (收费见收费表):

  • Damage to property or resources: fee dependent on damage
  • Failure to clean up after use, requiring additional custodial services
  • Failure to follow the guidelines outlined in this document
  • Failure to return furniture to its original location and setup
  • Late requests for spaces or equipment (within 2 business days)
  • Occupying space 15+ minutes past reservation time, including cleanup efforts (见HTSC小时费率)
  • 正常工作时间以外的空间利用率
  • Support request/change < 72 hours prior to an event

查看预订价格和费用

Failure to pay on time may result in the loss of HTSC reservation privileges. Additional consequences may apply for SMU Student Organizations.

预约发言人

Student organizations at SMU planning events featuring speakers, 无论是付费还是免费, are required to utilize the SMU 学生事务 contracting process. 请确保完成该过程，提交一份 合约申请表格. Approval of your request is contingent upon submission of the executed/approved contract to htsc@bjyiluji.com.

放映的电影

If a SMU student organization wishes to host a movie screening as a part of a meeting or event, 必须购买适当的权利. Please note educational copyrights only apply for academic, credit-bearing classes.

View more information about Digital Rights Management and Copyright Law at SMU. Many SMU departments and organizations purchase film rights with 爱打扮的，授权公司.

员工存在/安全

The use of 休斯-特里格学生中心 (HTSC) will only be allowed during operating hours or with the express permission of HTSC staff. Occupancy may be granted only if there is presence of HTSC 工作人员 and/or SMU Police Department. Clients may be required to provide security for their event, and HTSC may require that security be coordinated through the SMU Police Department. 客户负责安全成本. You will be contacted by the HTSC staff if security is required for your event.

更改您的活动预订

To adjust the date or time, access your reservation through 稳定的 点击“我的预订”图标. Select the reservation you would like to change and make your desired edits.

If you require any edits related to equipment, audio-visual needs, setup, 等.，您还必须将这些更改通过电子邮件发送到 htsc@bjyiluji.com 并提供您的预订号码. If these changes are not e-mailed, they may not be applied to your reservation.

取消预订

Clients should notify 休斯-特里格学生中心 as soon as possible when a reservation needs to be cancelled.

If an SMU Student Organization fails to cancel a reservation and the event or meeting does not take place, 该小组将收到警告. 一学期内第二次发生的, the group may lose the privilege of reserving space in HTSC.

恶劣天气位置

If your reservation is for an inclement weather backup location, be sure to include all details as if your event were taking place indoors. 你必须通知 htsc@bjyiluji.com no later than 2 business days before your event of your final choice of venue, indoors or outdoors. 如果你没有在截止日期前传达你的决定, we will assume the event will be inside utilizing your HTSC reservation, 并将收取相关费用.

食品和饮料

All clients hosting a meal or other food service must make arrangements for catering service and/or food delivery. 休斯-特里格学生中心 does not provide catering services or linens.

Any client providing food for attendees may be required to provide a certificate of insurance and/or health certificate from the food vendor.